Scope ledger for a printer inquiry
Use the ledger to stop a quotation from mixing a machine price with services nobody listed. Amounts stay blank until a factory writes them.
Included when the quote says so
- The named flatbed model and the ink channels written on the offer.
- RIP or software only if the commercial schedule lists a license.
- Crate and export packing if the Incoterm puts them on the seller.
- A stated training day if the offer counts the day and the location.
Excluded unless a line adds them
- Production ink beyond a start-up kit the quote actually names.
- Local electrical drops, extraction ducting and floor reinforcement.
- Artwork preparation and color matching against a buyer standard.
- Duties, brokerage and inland freight past the named Incoterm point.
Pending until a document arrives
- Whether the cure path matches the media thickness you print.
- Spare parts list for the first year and who holds them.
- Factory acceptance test script and who signs it.
- Warranty contact route, which is the supplier route, not ours.
Four desks, one handoff
Each role keeps its own questions. The handoff is the single packet that goes to factories. Nobody on this site replaces the buyer engineer of record.
Procurement
Quantity, currency, requested timing and the destination dock. Optional budget is recorded with its basis and is not treated as a target the factory must hit.
Engineering
Working envelope, media thickness, control interface and the utilities requirement. Open tolerances stay marked unknown.
Operations
Shift pattern, expected throughput with its test basis, consumables and the service access around the gantry.
Quality
Sample plan, incoming checks and the specification deviation log. Certificates are requested from the quoting supplier for the exact model.
The shared handoff lists conflicts in one column so a later quote cannot answer only the friendliest role. Continue with application constraints or the article checklist.
Compare proposed quotation scope
When two offers return, line them up on configuration, packing, freight, commissioning, spares and exclusions. Delivery timing is a supplier statement to confirm, not a promise from this desk. No countdown and no market-low claim sits on this comparison.
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